The Ultimate Party Planning Guide

There’s so many factors to think about when planning your party and we’re here to give you our ‘Ultimate Party Planning Guide’! We’ll list some common mistakes to avoid as well as provide a step by step on booking and planning your party!

Mistakes to Avoid

1. Booking a Party You Want!

First of all if the party is for you, then that’s fine! However if it’s a little one you are booking for don’t forget to ask them what they want. You might think they want an all singing, all dancing party with balloon modellers, face painters, djs and more. Your little one however may be happy with a classic character visit at home!
Tip: Ask yourself the question, if that wasn’t at the party would my child notice?

2. Booking the cheapest option because it’s cheap!

We would never accuse a business of being terrible just because they are the cheapest. We do believe however that this shouldn’t factor when booking your party. You can’t compare the service that each entertainer offers as it tends to be so different. You have to go with a service that suits you and your needs.

3. Asking about the Booking Process

When booking services make sure the business you are using takes your full booking and contact details and secures with a deposit. This is usually done over the phone. Make sure you know the booking process along with the terms and conditions of the business too. What is the cancellation policy? What happens if the snow is heavy?

4. Not Reading Reviews

Don’t book a business without checking out their reviews. Length of trading, reliability and actual pictures of the events are often shown through reviews and can be a great source of information before booking.

5. Booking too late!

When it comes to the party industry services can be booked up quickly. We’d always advise booking 3+ months in advance.

6. Having a long party!

When booking a party for children – we’d always advise a party of no more than 2 hours. Any longer and you may struggle to keep their attention (even with a food break). If it’s a family party (Christening for example) no more than 3. Remember it’s not about how long your guests are there it’s about the fun they have!

7. Making sure it all works together!

Have you decided you’re booking more than one business on the day? Make sure you know how each business will work and how that will affect other businesses on the day of your party.

8. Booking the right day!

There’s no right or wrong answer with this – we’d always advise asking a few friends or family in regards a to a date you have in mind. Any day of the week is great to have a party – even weekday! (See our blog on this here.)

Once you’ve booked…

Your next steps!

Once you’ve booked you can follow these simple steps to help you along the way!

Booking Your Venue.

Find your perfect venue – you can find some handy venue guides around – for those of you who are local check out our venue guides here;

Barnsley Party Venues
Sheffield Party Venues
Rotherham Party Venues
Wakefield Party Venues
Huddersfield Party Venues

Inviting Your Guests.

We can suggest a host of ways to invite your guests!

Facebook Event
PROS – An easy way to invite everyone as well as keeping them up to date with the latest news on the party. They can also click easily on the ‘Attend’ ‘Maybe’ or ‘No’ button without having to chase parents for an answer.
CONS – Not great if everyone isn’t on Facebook.

Classic Invites
PROS – A great way for your child to get involved in inviting their guests to the party.
CONS – It can be a little tricky on getting an answer from parents at school!

Whatsapp Group
PROS – A ever growing popular way to invite people to your event. Easy to see responses from people and also keeps them updated with latest news.
CONS – You may be bombarded with lot’s of questions and information.

Decor Ideas

We love Instagram and Pinterest for party inspiration! Why not create your own account to browse through some of your favourite looks. Simply hashtag your theme in the search box and a whole host of ideas will come up!

Final Preparation for the day.

With final preparation for your party you may forget a few things to have to hand on the day. Lucky we’ve compiled a blog to remind you of all the items not to miss taking on the day of your booking here.

On the day!

The day has finally arrived! Well done you made it! Take a look at these tips below to ensure your day runs smoothly!

Just like that it’s over! We hope this guide came in handy!

party with copycat kids parties

Leave a Reply

Your email address will not be published. Required fields are marked *

%d bloggers like this: